If you are uncertain about the potential of a virtual office in running your start-up business, you should definitely read on to find out. To begin with, virtual offices are not centralized; thus, employees have the flexibility to work from any location. This means that you do not have to secure a business office rental, hire a secretary or furnish any premise at all. If this model works well for your start-up business, you will be able to cut down on a large amount of cost. This is definitely beneficial to your business. Many start-ups in Singapore are attracted to this option for this reason as well. However, what most people are unaware of is how to incorporate a virtual office into their new business. The following are five practical steps to take to integrate a virtual office into your start-up business.
1. Secure the right tools
Even though a virtual office does not have conventional employees on-site, it does not imply that tools are completely unnecessary. In fact, to make the concept of virtual office feasible, you will require several essential pieces of equipment. This includes internal communication systems and optimization tools for managerial purposes. All these tools should be based at your business headquarters that could be an office for rent. Prospective employees may also require laptops, tablets or smartphones for their virtual offices.
2. Create a flexible work schedule
Virtual offices are all about flexibility. They offer a great sense of freedom that encourages remote employees to work whenever and wherever it is convenient for them. You only need to set deadlines for your employees. As long as their tasks are well-completed, and deadlines are met, you should allow your team members to follow their own schedule. A good project management system should help with deadlines.
3. Get a reliable project management system
A reliable project management system creates a productive working environment regardless of a employee’s location. With such a system, you can easily monitor the progress of your employees’ tasks. Remote workers can also share the tasks that they have completed. This system not only ensures that your employees pull their weight but also makes management easy by centralizing everything. Dropbox and Google Documents are some examples of the efficient report generators available.
4. Hire a virtual manager
Every official business requires a manager and virtual offices are not exceptional. Fortunately, you can utilize the services of a virtual manager. They are cost-efficient and hence, perfect for start-ups.
5. Communicate frequently with your remote workers
Frequent communication is imperative in keeping your virtual office operational. It should be done at least once a week. You should also keep in mind that you will not meet your employees in person. Therefore, there is a huge communication barrier that ought to be overcome. Frequent and constant communication will remind your employees that they are part of a team. There are various means where you can reach out to your employees, namely internal collaboration tools, webinars, emails, instant messaging, and many others. You can utilise applications such as Google Video Chat and Skype for video communication or face to face meetings. Remote workers should also communicate among themselves from time to time, to keep each other updated.
With proper technologies and the right tools, it is possible to run your start-up remotely while cutting down on costs. If you require an operational space, rent office space start-up in Singapore is at your service.
At GreenHub Singapore, we seek to provide you with the utmost convenience and comfort for you and your team. Our green modern office spaces of tranquil setting supply you with all the technical needs you require and ensure proficient and memorable work experiences for you and your team.